Product
From a verbal
request to a
paid invoice
ExtraWork does one thing: it makes sure the work you perform outside the contract gets documented, approved and billed. It is not a place to manage your projects — you already have one of those.
The flow
Six steps,
six handoffs
Every one of these is a place the money currently falls out. The product exists to close each of them in turn.
- 01
A worker captures it on the spot
Photos and a voice note, taken while standing in front of the work. Thirty seconds, before it becomes a memory nobody can price.
- 02
A change-order draft writes itself
The photos and the voice note become a complete, professional change-order draft — scope, materials, labour, and the reason it was needed.
- 03
The project manager prices it
The PM reviews the draft, corrects the costs, adds markup and sends it. No retyping, no chasing the crew for what happened.
- 04
The customer approves and signs
The customer sees the photographs of the work they asked for, next to the cost. Approval and signature happen while the work is still fresh.
- 05
Accounting sees what to invoice
Every approved extra lands in front of the people who bill, with the documentation attached. Nothing waits for someone to remember.
- 06
Management tracks what came back
Recovered revenue, by project, by branch, by crew — and what is still sitting unapproved with the clock running.
In the field
Thirty seconds, in gloves
If capture takes longer than the walk back to the truck, it does not happen. Everything here is built around that one constraint.
New extra
Grid line C — extra footing depth
“Owner rep asked us to go another two feet on the footing — hit soft clay. Nothing on the drawings. Crew of four, most of the morning.”
Photo capture
Timestamped, geotagged, attached to the job before anyone walks away from it.
Voice notes
Crews will not type. They will talk for twenty seconds about what they just did.
On-site signature
The person who asked for the work signs that they asked for it, on the spot.
In the office
A draft that is already right
The photos and the voice note become a complete change order. Your project manager prices it — they do not author it from scratch at nine at night.
Change-order drafts
Scope, quantities, labour, equipment and justification, in your own format.
Invoice handoff
Approved extras reach accounting with the documentation already attached.
Recovery reporting
What came back, what is pending, and what is about to age out — by branch.
How the draft gets written. AI reads the photographs and transcribes the voice note, then fills your change-order template with the scope, quantities and justification it finds. It is a first draft, not a decision — a human prices it and a human sends it, every time.
Change order draft
CO-014
- Project
- Halstead Distribution Centre
- Requested by
- D. Whitfield, owner rep
- Date of work
- Mar 14
- Captured by
- R. Aliyev, foreman
Soft clay encountered at grid line C. Owner’s representative directed the crew to excavate an additional two feet and pour to competent bearing. Work is outside the contract scope and was performed on verbal direction.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Additional excavation — 2 ft depth | 18 CY | $42 | $756 |
| Labour — crew of 4 | 14 hr | $96 | $1,344 |
| Concrete — additional pour | 6 CY | $185 | $1,110 |
| Equipment — excavator | 4 hr | $140 | $560 |
On the books
Nothing quietly ages out
An extra that nobody looks at becomes an extra nobody bills. The pipeline is sorted by how long you have left to do something about it.
Recovered this quarter
$18,695
At risk
$28,900
CO-014
Halstead DC
Awaiting approval$4,335CO-013
Rowan Street
Invoiced$12,480CO-011
Pier 9 Fitout
At risk$28,900CO-010
Halstead DC
Invoiced$6,215CO-008
Marchmont Hall
Awaiting approval$19,750
See it run on
one of your jobs
Bring a job where you know an extra went unbilled. We will walk it through the product end to end.